Your invoicing
Link the system you already issue invoices from and they sync in on their own, PDFs included, and keep syncing as you issue more.
Invoice chasing, done for you
Your invoices
chase themselves.
One click ages every invoice against its sent date, decides who gets chased, and writes each reminder from your own inbox — first, second, final notice — until the money lands.
Draft mode on by default
Monthly, no minimum term
Sent from your address, not ours
1st reminder
2nd reminder
final notice
Draft created
INV-0042 · 14 days past due
Connects to
Bring your invoices in from wherever they already are.
Payloopy needs two things: somewhere to read your invoices from, and a mailbox to write from. Both are yours, and you pick them in about two minutes.
Your spreadsheet
Not using invoicing software? Keep the list in a spreadsheet and Payloopy reads it. Nothing to migrate.
Your email
Reminders go out from your own address, so they land in the inbox and look like you wrote them.
Typed in by hand
Enter invoices directly in the app when there is nothing to connect. A direct connection only saves you the typing.
Missing yours? A direct connection only saves you the typing — a spreadsheet works today either way. Ask for the one you need and it goes straight to the person who writes the code.
How it runs
Set it up once. Every run after that is one click.
No spreadsheets to maintain, no calendar reminders, no mail merge. Four moves and you are done.
Step 01 · Source
Bring in your invoices
Connect the system you already invoice from, point it at a spreadsheet, or type the list in by hand. Payloopy pulls everything in and keeps pulling as you issue more.
Step 02 · Transform
It counts the days for you
Every run re-ages every invoice against its sent date, so "23 days overdue" is current the moment you look. You never recalculate anything, ever again.
Step 03 · Router
Your rules decide who gets chased
Say it plainly: over 7 days gets the friendly nudge, over 14 gets the firm one, over 30 gets the final notice. Filter on amount, client, status or date too.
Step 04 · Email
The right email sends itself
Payloopy writes each reminder from your own email account with the invoice number, amount and days overdue already filled in. Every run is logged and exportable.
The builder
A canvas you can read, not a settings page you have to trust.
Reminder logic is built from modules on a canvas — source, variable, router, email. You can see the whole chain, run a single module on its own, and read every message before it goes anywhere.
Field library
{{ }}
VARIABLES
invoice number
amount
days overdue
date sent
client name
status
OPERATORS
Is overdue
Greater than
Less than or equal to
Equal to
Not equal to
Contains
Does not contain
Starts with
On or after
On or before
Is empty
Is not empty
SCOPE
Scenario variables
Organization variables
Team variables
Example second reminder
Draft
Fromyou@yourcompany.com
Toaccounts@<client>.com
SubjectInvoice #INV-0042 — 14 days past due
You write the wording once, in any language. Payloopy fills in the details per invoice.
Platform
Every run leaves a record you can open.
Organisations hold scenarios, scenarios hold runs, runs hold every message. Nothing happens that you cannot go back and read.
DIAGRAMHISTORYINCOMPLETE EXECUTIONS
0
Scenarios
in this organization
0
Active scenarios
running on the daily schedule
0
Operations · session
across all runs
0
Reminders sent · session
drafts created
Scenario usage · last 7 days
Unlimited runs
One pass re-ages every invoice, applies your rules and writes every reminder that is due. Run it as often as you like — there is no per-run or per-message charge. Today you start each run yourself.
Full history & CSV export
Every run, every message, every outcome — kept and downloadable. Your accountant can have the file.
Your own workspace address
Everything lives at yourname.payloopy.com — your organisation, your scenarios, your data, on your own subdomain.
Why Payloopy
Escalation should follow a rule, not a mood.
Push too hard and you strain the relationship. Push too softly and you get ignored. Decide the ladder once, calmly, and let it climb itself.
7, 14 and 30 days is where most people start — it is a suggestion, not a setting you are stuck with. Choose your own days, add as many reminder stages as you need, and filter on amount, client, status or date too.
suggested
07days
The friendly nudge
A short note that assumes the best: it probably slipped past. Most invoices never need anything more than this.
suggested
14days
The firm one
Facts, plainly stated: the number, the amount, the date it went out, and a direct request for a payment date.
suggested
30days
The final notice
The message you would never get around to writing. It goes out on time, in your words, without you having to feel anything about it.
You forget, so they forget
Nobody pays an invoice that stopped being mentioned. The reminder that never got written is the one that costs you the most.
Every message written twice
A gentle nudge at day seven. A firmer one at fourteen. A final notice at thirty. The same three emails, retyped for every client.
One invoice covers the year
€29 a month against a single invoice that would otherwise have gone quiet. The maths stops being interesting very quickly.
Architecture
What happens in the seconds after you press Run.
One pass, in your own workspace. Sources in, ageing applied, rules resolved, messages written into your mailbox, the whole thing logged.
Draft mode is the default
Leave sending switched off and every reminder is written into your own drafts folder instead. Nothing reaches a client until you turn sending on yourself.
Your access, revocable
Permission to create drafts and send mail is granted through your email provider's own sign-in screen. Revoke it there and Payloopy stops sending immediately.
Your data stays yours
Invoices come from your own systems and mail goes through your own account. Payloopy does not own or keep anything.
Who is behind this
Payloopy is small, and that is the point.
There is no sales team, no call centre, and no wall of logos — it is new, and pretending otherwise would be a bad way to start.
What you get instead: the person who writes the code answers your email. If something breaks, it gets fixed by the one who built it. If you need it to do something it does not do yet, that request goes straight to the top of the list — because there is no list above it.
It is also why nothing here is designed to trap you. It bills monthly with no minimum term, your reminders go out through your own mailbox, and your whole history downloads as a file the day you decide to stop.
Why there are no quotes on this page
Because there is nobody to quote yet, and invented praise is the cheapest thing on the internet.
0
person building it
0
sales calls to sit through
The founder reads every message sent to support. That is not a service promise, it is just arithmetic.
Pricing
One plan. One price. No surprises at checkout.
You pay first. So here is exactly what protects you, right next to the price.
Payloopy
€29/ month
Billed monthly. VAT may apply depending on your country and VAT number.
- Unlimited reminder flows and invoices
- All invoice sources and email senders included
- Unlimited runs — no per-run or per-message charge
- Full run history and CSV export
- Your own workspace at yourname.payloopy.com
One invoice paid on time covers the year.
Draft mode is the default safety net
Leave sending switched off and Payloopy writes every reminder as a draft in your own mailbox instead. You read them, you decide. Nothing reaches a client until you turn sending on yourself.
You can walk out with your data
Every run and every message is exportable to CSV whenever you want it. Leaving is a download, not a negotiation.
Cancel whenever
A monthly subscription with no minimum term. Cancel and you keep access until the end of the period you already paid for.
What happens after you pay
- Your workspace goes live at the address you picked.
- Sign-in details arrive by email.
- Connect your email and your invoice source — about two minutes.
- The first run writes drafts, so you approve before anything sends.
Questions
The things worth asking before you pay.
Will this send something embarrassing to my client?
Not unless you let it. Payloopy starts in draft mode: it writes each reminder into your own drafts folder and stops there. You read them, edit anything you like, and send by hand. Automatic sending is a switch you flip yourself, once you trust what it writes.
Can I try it before I pay?
Today you pay first, and draft mode is what protects you: the first run writes reminders into your own drafts folder and stops there, so you see exactly what Payloopy would send before a single message reaches a client. It bills monthly with no minimum term, so the most you can be out is one month.
What access to my email account does it need?
Permission to create drafts and to send mail, granted through your email provider's own sign-in screen. You can revoke it at any time from your account there, and Payloopy stops sending immediately.
My invoicing tool is not on the list. Can I still use this?
Yes. Put your invoices in a spreadsheet and Payloopy reads them from there, or enter them directly in the app. A direct connection just saves you the typing where one exists — and if yours is missing, ask and it goes on the list.
What language do the reminders go out in?
Whichever you write them in. You author the wording of each reminder yourself, in any language, and Payloopy fills in the invoice number, amount, dates and client name for each one.
Do you see my invoices?
Your invoices come from your own systems and your reminders go out through your own mailbox. Payloopy does not own or keep anything.
Start tonight
Stop writing
the same email.
Set your reminder rules once. After that, chasing every overdue invoice you have is one click.
Draft mode on by default · monthly, no minimum term · cancel anytime